Why Mosaic?

Harnessing the power of AI and automation, Mosaic enables data-driven resource planning and forecasting for project-based businesses.

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Stop managing your business in the dark.

People are every company’s greatest asset, but they’re rarely managed effectively. It’s easy for teams to be overworked, underworked, or disconnected. And that’s because plans change, workload fluctuates, or priorities shift—and people find out too late or not at all.

To fix this, companies do “resource management." And as a manager, you run around trying to answer hard questions, but you hit two key stumbling blocks.

You lack the transparency to see what’s going on.
  • Do we have availability to take on a new project?
  • Who has the skills for this project?
  • Do we need to take on more work?
  • Which projects are at risk of going over budget?
You struggle to understand what’s happening.
  • Which projects are most profitable and which lose money?
  • What’s our billing forecast for next quarter?
  • What skills do we need to hire for?
  • What trends are we seeing in our work?

Executives, operations teams, and resource managers attempt to answer these questions by piecing together information from in-person conversations, email and chat strings, complex spreadsheets, clunky ERPs, and project management systems—all in an effort to anticipate, manage, and communicate change. But it takes too much time, and the picture never feels complete.

Reinventing Resource Management

Delivering complete business visibility, Mosaic integrates with software you already use to automatically gather, organize, and analyze data to show who is working on what, when. Gone are the days of the frantic resource manager attempting to piece everything together. Mosaic makes resource management a team sport:

  • Everyone is accountable for telling the team what they’re working on.
  • Everyone contributes to creating full business visibility.
  • Everyone is empowered to own their work, time, and plan.

Delivering Transparency Across Your Entire Team

When everyone is involved, you have clearer communication, greater flexibility, and genuine accountability. Mosaic's bottom-up approach to resource management eliminates inaccurate information, haphazard planning, and unproductive collaboration.

"Mosaic ensures we have the right person on the right job at the right time."
M. Gene Phillips, PE
Principal
|
Wallace Design Collective
Wallace Design Collective

Enabling Data-Driven Business Decisions

Mosaic is everything you need to turn your company into a finely-tuned, well-managed machine.

Real-Time Big Picture
Actually see who is doing what, when. View workload, time off, and availability by individual, team, or department. Get the right people on the right projects at the right times.
Optimized Work
Understand how long projects actually take by roles. Ensure staff are busy—not burnt out—while eliminating bottlenecks. Reduce non-billable work through automation.
Strategic Staffing
Know exactly when to hire and for what skills. Staff projects based on skills, and understand the skills and experience of your team members.
Measurable Demand
Understand timelines and availability—when can work start and when the team can actually deliver it.
Improved Business Development
Know what types of projects to chase—and when you need to chase them. Understand and optimize margins. Spend less time on planning and more time bringing in work.
Intelligent Planning
Understand workload for the following quarter. Know when to bring in work and when to staff up. Accurately forecast billing and cash flow requirements.

Run a Smarter, More Profitable Firm with Mosaic

Companies that leverage Mosaic experience an average:
5%
Increase in Billable Time
15%
Increase in Revenue Growth
40%
Increase in Profitability
"Mosaic enables strategy, business operations, and conversations across all levels of the office."
Colin Alley, AIA LEED AP
Associate Principal / Director of Operations
|
BCV Architecture + Interiors

Top 5 Reasons You Need Mosaic

If any of these sound familiar, then it’s time you gave Mosaic a look.

  • You don’t have visibility into what your team is working on.
  • You’re using spreadsheets to plan and manage people, projects, or budgets.
  • You want everyone to have ownership and accountability of their work.
  • You’re struggling to get a clear forecast of workload and revenue.
  • You want to be able to manage work plans for anyone, from anywhere—even your mobile phone.

Increasing Productivity and Profitability

Plain and simple: When you reduce the time spent on the resource management runaround, you free up time for higher value, billable work. By combining your project, budget, timesheet, and planning data into one complete picture and then enhancing it with rich analytics, Mosaic optimizes your workforce to increase productivity, improve utilization rates, and maximize profitability.

See why companies leverage Mosaic for smarter resource management.
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